Mastering the Art of Project Communication
Effective communication lies at the heart of any successful project. One of the most challenging aspects of project management is knowing when and how to escalate issues. The questions of “when”, “who”, “how”, and “how much time to allow for correction” pose formidable challenges.
Project teams often establish control limits around critical parameters to prevent the overstepping of project boundaries, while also developing “escalation plans” for accurately communicating challenges when the need arises.
Creating Savvy Escalation Plans
An Escalation Plan is a well-defined approach designed to handle complications or issues that arise during the course of a project. It clearly outlines when and how an issue should be reported up the chain of command and helps prevent panic-induced, inappropriate, or unnecessary escalations. Having such a plan is synonymous with having a project safety net.
Control Limits and Their Importance
Just as a project plan guides the course of a project, control limits determine the boundaries within that course. These predefined parameters seek to maintain project quality and efficiency. Successful project management understands the delicate balance between keeping a tight rein on these parameters, while allowing for flexibility when required.
Timing Matters In Escalation
Knowing when to escalate an issue can be tricky. Optimizing this process requires a solid understanding of the following elements: The nature of the issue, its potential impact on the project, the stage of the project, and the likely time needed for solution execution.
The Who and the How of Escalation
Escalation isn’t about pointing fingers or assigning blame. It’s about engaging the right set of individuals to ensure prompt issue resolution. Identifying the correct person or team, detailing the problem clearly, expressing the potential impact, and suggesting possible actions for resolution are the keys to effective escalation.
Qamodo – Your Project Management Ally
Whether you’re just embarking on your project management journey or a seasoned professional, the need for a comprehensive project management tool can’t be overstated. Every project manager needs a reliable assistant to manage tasks at hand, ensure appropriate workload allocation, keep up with project-related finances, and more.
Qamodo offers an innovative, user-friendly platform that caters to your project management needs. From task and
workload management to financial monitoring to visualizing processes via
Gantt and Kanban boards, Qamodo ensures a smooth journey throughout the life of your project.
Qamodo also understands the importance of having good relationships with clients and guarantees seamless communication channels. And to manage your resources effectively, Qamodo incorporates