Identify and Fill Knowledge Gaps: Skills Analysis for Project Managers


Project management careers often mark a shift from specialized or technical roles to a leadership capacity that requires diverse skills. As a fledgling project manager, you might discover areas for personal improvement or reveal an undervalued skillset from your previous experience. Performing a skills analysis is a valuable method to unveil those hidden assets and identify areas where further growth is needed.

Recognizing Your Existing Skills

While improvement and skill enhancement certainly command attention, they should not overshadow the acknowledgment and appreciation of your current capabilities. Recognizing your unique skills can appear challenging, particularly if your experience is rooted in a narrow, industry-specific context. It may be beneficial to categorize broad skills areas, where specific abilities can be noted, such as Communication, Teamwork, Leadership, or Specialist.

For instance, drawing from the communication category, your potential list could include elements such as client communication, stakeholder interactions, and digital communication via newsletters and updates dashboards. Each of these specialized skills reflects your communication acumen and experience.

Identifying Knowledge Gaps

To discover your project management knowledge lacunae, SWOT analysis provides a useful tool. This strategy helps to understand your own Strengths, Weaknesses, Opportunities, and Threats, to pinpoint gaps and strategize ways to fill them.

Strengths reflect your current skills and experience, signifying your capabilities. Concurrently, Weaknesses depict areas of improvement and knowledge gaps. Mention areas of interest, such as risk management or resource planning, that you would like to delve deeper into. Opportunities encompass elements like training grants, availability of time for skill enhancement, (add hyperlink on ‘availability of time for skill enhancement’: and internal growth possibilities. Threats may arise from dynamics such as technological changes or industry instability, which necessitate proactive approaches.

Perform a SWOT analysis by looking at your current role and general skills. The latter echoes a holistic career perspective, assessing long-term goals and areas of interest that fall outside your current scope of work.

Action Plan for Addressing Gaps

Upon identifying the gaps, create a plan to address them. Categorize the gaps into Skills, Experience, and Qualifications, to break the daunting concern into manageable components. Revisiting your SWOT analysis, assign each recognized area to one of the above-mentioned categories.

Putting the results of your skills analysis into practice requires research, negotiation with your employer, and cross-department collaboration for acquiring opportunities. Discussing your plan with a line manager, mentor, or colleague can provide valuable insights and suggestions.


Active and progressive steps towards identifying and filling gaps through skills analysis propels your career forward. Being aware of your shortcomings helps you avail of developmental opportunities, thus enhancing your career prospects. It also encourages you to acknowledge your inherent strengths and comprehend your career direction. As you amass new skills and experiences, your interests and goals will evolve, warranting further application of such an exercise.

In league with this line of thought, Qamodo’s project management tool offers functionalities that facilitate the process of identifying, tracking, and dealing with knowledge gaps. Qamodo provides task-oriented features (add hyperlink on ‘task-oriented features’: and Gantt & Kanban implementations (add hyperlink on ‘Gantt & Kanban implementations’: which promote project management efficiency. Additionally, the platform harmonizes relationships with clients (add hyperlink on ‘clients’: and offers a resolution to the ever-evolving challenges faced by project managers. Implementing a tool like Qamodo significantly enhances your skills analysis and development strategy.